Scheduling events

Events are how you tell your congregation when to show up — Sunday services, a youth camp, a women's breakfast, a workday. You'll find them under Events in the admin sidebar.

Calendar and list views

The Events screen has two views, toggled at the top:

• Calendar — a month grid. Each event shows as a colored chip on the days it covers. Clicking a one-off event's chip opens the event; clicking a recurring event's chip opens just that date, where you can cancel it, move it, or give it its own title, place, or color. Click an empty day to start a new event on that date.
• List — upcoming events grouped by date, each row showing its time, place, and sign-up type. Click a row to open the event.

Use the month arrows (or Today) to move around. A small repeat glyph marks recurring events.

Creating an event

Click New event (or an empty calendar day) to open the editor. The essentials:

• Name and an optional description.
• Starts and Ends — pick a date and time for each. Flip on All-day event for a date-only event with no specific time. To span several days (a weekend retreat, say), set the End date to a later day — the calendar and list will show it across the whole range.
• Location — free text, e.g. "Fellowship Hall."
• Event color — choose a swatch or a custom color. It's how members tell events apart at a glance on the calendar.
• Image — an optional photo. Drag the framing circle onto what matters so cards crop it the way you want, and add a short description of the picture.
• Visibility — Public (members see it once published) or Internal (admins only — members never see it, on web or mobile, even after you publish).
• On behalf of — optionally attach the event to a group (e.g. Youth Group), church- wide by default.

Recurrence

If the event repeats, open the Recurrence card and choose how often — daily, weekly, or monthly — and how it ends: never, on a date, or after a set number of times. Psalmly stores this as a rule and lays out each occurrence for you; you don't create them one by one. A plain-language summary ("Every week until Aug 29") confirms what you chose.

How members take part

Every event has one attendance mode — Open, RSVP, or a registration form — set in the How do people attend? card. That's covered in its own guide: Event sign-ups, forms, and capacity.

Drafts and publishing

A brand-new event starts as a draft — only you and other admins can see it.

• Publish event makes it visible to members.
• Save draft keeps a new event hidden while you finish it.

Once an event is published, the editor's buttons change to Save changes (keep it live) and Revert to draft (pull it back out of view). Members only see events that are published and Public, so a draft — or an Internal event — is a safe place to prepare something before it goes live.

Editing an event

Open any event to see its detail page, then Edit to make changes — name, dates, location, color, recurrence, or how people attend. Saving keeps it live.

Two things to know before you move a date. Changing an event's date or start time notifies everyone who signed up that it's been rescheduled. And if the event repeats with RSVPs set to each occurrence, changing the start date, how often it repeats, or the interval clears all its RSVPs — Psalmly asks you to confirm, with a count, before it does.

Cancelling an event

When a gathering is called off — weather, a scheduling conflict, low turnout — cancel it rather than deleting it. Deleting makes an event simply vanish, which leaves people who were planning to come wondering what happened. Cancelling keeps it in place so the change is clearly communicated.

To cancel, open the event, click Edit, then Cancel event and confirm. From then on the event:

• Stays visible, clearly marked "Cancelled," to members and on your public page — so anyone who had it on their calendar sees that it's off, not just gone.
• Closes sign-ups — its RSVP and registration buttons are replaced with a short note that the event was cancelled, so no one newly signs up.
• Tells the people who signed up — everyone who RSVP'd going or maybe, and everyone who registered, gets a notification (and a push on their phone) saying it was cancelled.
• Ages out on its own once its date passes, exactly like any other past event — there's nothing to clean up afterward.

Cancelling never deletes anything and is fully reversible. If plans change again, open the event and click Restore event to bring it back exactly as it was, RSVPs and all. Restoring is quiet, though — nobody who got the cancellation notice is told it's back on, so send an announcement if plans change.

Changing just one date. For a recurring event you can break out a single occurrence instead of touching the whole series — open that date from the calendar and you can cancel it, move it to a different day or time, or give it its own title, place, or color. Members see that one date marked "Cancelled" (or on its new date) while the rest of the series carries on as normal, and anyone signed up for that date is notified.

Deleting an event

To remove an event for good, open its detail page, use the ⋯ menu, and choose Delete. Deleting is permanent and also removes that event's RSVPs and form registrations, so we ask you to confirm first.

Rule of thumb: Cancel when you want people to know it's off; Delete only when an event was created by mistake and should disappear without a trace.